Thursday, April 2, 2015

How to Turn Your Internships into a Job (w/ Google Drive)




Google Drive: Not the Wingman you need, the Wingman you deserve.  It's fast, it's smart, and it never forgets a careers website.

In this lengthy article I'm going to teach you how to turn those networking opportunities we like to refer to as Internships into the frameworks for your future success. Yes, one Google Drive folder can get you organized, prepared, and ready to tackle your future job search (+ quell your panic a bit Seniors).

 If you aren't using Google Drive - it's time to start. Click here and log-in using your Google Account. If you don't have a Google account, we have other problems.

As you can see above, my Google Drive is pretty fleshed out - Say Hi to the Hollywood Intern Diaries Folder! Home to all the graphics and resumes that you embrace. Other than Hollywood Intern Diaries you will see a Chapman Folder (home to class projects), Competition Research/Key Verticals/Quarterly Category Reviews (leftover from my Discovery internship), Exchange Documentary (coming next year), and finally the most important two folders on here: Work Portfolio and Life in LA/The Industry. 

Although I hope the above list will give you a better understanding of the many ways you can use Google Drive in your everyday life - the last two folders are what this article will focus on. Let's go folder by folder.


Work Portfolio

Home to all the projects you completed at your internship that do not revel confidential information/ have already aired/ or in which confidential info has been edited out. 

I can't tell you how many people I know have toiled away for months doing research, constructing presentations, doing coverage, and creating casting lists - only to leave them on their Internship computer never to see them again. DON'T DO THIS. Samples of these can go in a portfolio, be sent to potential employers before an interview, and generally represent that YOU KNOW WHAT YOU'RE DOING. You've got that real world experience. Don't throw it away. 

Before ending an Internship, transfer select files that you created into a private Google Drive folder. Then they will be there years down the line when you need them. 


Life in LA/ The Industry

Home to your life blood. Okay, seriously, this is the place for lists of your Industry contacts, the contact info of fellow Interns, possible job opportunities, and samples of work that you can model yours off of (Scripts, Production Design Plans, etc.). 

By creating a can-be-accessed-anywhere (phone, tablet, any computer) organized folder like this, you will no doubt have success in the job search.

Part 1: Industry Contacts

One of the most important sub-folders on this list. This is the place for the contact information of everyone you've ever worked with, interned with, past friends who have graduated, and those people that just gave you their business card. This is your Holy Grail. This will maximize networking opportunities. It's a great way to keep track of how long it's been since you've talked to your contacts and who is due for a good old fashioned coffee date to talk about job opportunities (or drinks if you swing that way). 

How to make it: Make a Google Sheets Spreadsheet. Make columns for Name, Phone, Email, Facebook, Current Title, Company, Department, College (helpful if they are an Alum), How You Know Them (Past Supervisor @ABC, etc.), and Last Time Talked (Within 3 Months, 6 Months, 1 Year, etc.). Ideally, you don't want to have anyone on here that you haven't talked to in 2 years - that's the networking cutoff. 






Keep it updated! Every time you start or end an internship, add the emails/phone numbers of everyone you worked with there (before your temporary email expires!).

Part 2: Intern Contact Sheet

Before you end an internship (and I would encourage you to do it at the start!), be sure to get the other Interns you worked with to fill out an contact list via Google Drive. That way you guys can hang out, add each other on Facebook, keep in contact, and maybe help each other get a job someday. After they've add their information, add them to the Industry Contact list you created above. 

Part 3: Possible Job Opportunities

This is another very important document. Invaluable even. This is the place where you list all the companies, in every 'industry' of the entertainment sector (Production, Development, TV, Digital, etc.), where you would like to work. You can see from mine below that this is a project that will take a bit - but it is so worth it. I don't have to search for NBC Careers if I want to see what jobs are open. All I do is go on the Drive and click their website. It's that easy. Let's go ahead and talk about how to create this awesome resource for yourself. 

The Columns are as followed:
Industry- Which sector of the Industry does this Company fit in? For instance: Production, Film, TV, Digital, Digital-YouTube, Career Development, Fashion, etc. You can make up your own Industry titles, these are just examples to get your brain thinking. 

Company- The Name of the Company as given by their Careers website (i.e. Disney based on DisneyCareers.com). You can make separate rows for each company within a monopoly (i.e. Maker/Disney). However, I would decide against it unless that is your favorite company. It saves time to click and browse on one link.

Department- A list of all the Departments you are capable of working in. This can be based off the careers listings or very general: Development, Alternative Programming, Digital Research, etc. 

Years of Experience Required- You may be able to find this out by browsing the entry-level jobs (Assistants, etc.) posted on their websites. 

Level- A colored coded off hand analysis of the company and your prospect of getting hired by them. This will help when deciding where to spend your time applying. You must take into account the years of experience required, their locations, if they are opening a new office, how they have been doing financially (and ratings-wise), and if you know someone or have a connection with that company. I've ranked them 1-3, with 3 being the hardest. 

Locations- Although it sometime feels like everything is in LA -  it isn't. If you are thinking about moving post-grad, make sure to list all the Locations a company has. 

Website: The address of their careers website!

 

Part 4: Professional Samples (Optional)

Now, this part is optional. However, if you are seeking a job in a creative filed like writing, production design, or cinematography, I would highly recommend it. These are basically samples of other people's work that you have acquired through the years that will show you what a professional's work looks like and will allow you to produce work of the same quality/format.

Ideas for Writing: I do some screenwriting and so I have a folder of Scripts. There I keep copies of all my polished originals and spec scripts ready to send off if someone says they will read one. I also keep copies of the pilot scripts for all my favorite shows and scripts I've done coverage on that I particularly loved. I also have a list of Writers PAs in case I ever want to go that career route. 

Ideas for Production Design: In my production design folder I keep plans, inspiration boards, and decks that I managed to get my hands on. I even have a PD resume in there as a sample. 

Now go forth, get organized, and GET A JOB!

-The Hollywood Intern Diaries






1 comment:

  1. You will have a lot of competition when you allow for an advertised position. Tailoring your resume or CV to the job description will help you stand out, but networking will give you an edge that most candidates will not. You can see this  how to write a sample resume  and make your CV properly.

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